Visitor Management System

Spectra’s Visitor Management System is extremely simple, ensuring the check-in of a visitor in just 5 clicks. Alternatively, it can be configured to ensure highest safety and compliance. Option of hassle-free visitor authentication through OTP and visitor data gathering such as fingerprint, photo and assets is some of basic features. This makes our software as one of best visitor management system in India. It is capable of allowing only verified visitors to gain entry into facility protecting against challenging geopolitical environment.

The Best Visitor Management System (VMS) is a kiosk based or tablet based Visitor Management Software that offers capturing, monitoring, recording and recovering of visitor information by the host. This VMS comes with an option of front desk assistance, host (employee) self service portal, visitor self-service app or kiosk based applications. This Visitor Identification Software is capable of handling huge large number of visitor data at a time, providing unbeatable security.

Upgrade to a Simple and Smarter Visitor Management System

Spectra’s Visitor Management System monitors the safe and secure movements of
visitors through your entire premises across buildings and work sites.

Smart & Express Registration

  • Option of completely user defined visitor data field for capturing
  • Reduce wait time, check-in your visitors, as individuals or groups, faster than ever
  • Captures visitor information including fingerprint, photo, assets being carried inside the premises among other data points
  • Allows pre-registration of visitors before arriving on site, reducing check-in time.
  • Facilitates second level security by visitor verification with SMS OTP
  • Optional visitor app on touch screen kiosk with integrated devices for self-service
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Instant Badge Pass Creation

  • User definable custom visitor badge formats that help employees easily recognize visitors as well as their credentials, clearance levels, and access durations.
  • Option Visitor sticker or visitor pass
  • Visitor badge printing from email, SMS or Kiosk to ensure a rapid and secured check-in
  • Further the badges can have barcode for express checkout
  • Badges with different colors for different category of visitors
  • Field of the badge can also be user defined to include only but all the required information as per the policies of the organization
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Instant alerts and notifications

  • Automatic SMS/email alerts to visitor/host against registration, arrival, and cancellation
  • All the template of email/SMS alerts are user defined to suit the organizational requirements
  • In case of emergency, customized notifications to all visitors to ensure their safety
  • Alert specific contacts when VIPs arrive
  • The notification also includes a host of feature for the security team like the breach of visit duration and visitors not exited at the end of the day like feature among others
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Visitors Movement Control

  • Visitor movement control can be exercise by integrating the access control system and issuing visitors access of the areas of their visit
  • Blacklist visitor/company for known trouble makers
  • Watch list visitors can be tracked by specific set of group upon entering the premises
  • Record entry/exit by a barcode scanner or fingerprint readers at various other location in secured premises.
  • Separate email/SMS notification to different hosts in case of multiple appointments with different employees, wherein one host is aware of the other’s appointment
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View Detailed Reports

  • A comprehensive MIS that provides reports on your visitors’ visits, stay duration, host of the visitors and many such records. Practically view who is visiting whom, how frequently, for how long, etc
  • Complete view of visit patterns at different branch/offices in case of centralized system
  • Extensive daily, weekly or monthly visit report generation in various formats like PDF, CSV, and Excel, etc.
  • Multiple Search criteria such as; visitor type, entry time, departure time, visitor name and access authorization, etc. are provided in real-time to identify data trends
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Integration with existing systems

  • One-click integration with Spectra’s Physical Access control system
  • Conference/meeting room management with calendar view
  • Active Directory integration for the SSO and employee master automation
  • Biometric and RFID reader integration
  • Barcode / QR Integration
  • Integration with the Kiosk system and Apple Air Tab for visitor self-service
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Best Visitor Management Software

Spectra brings to you the Best Visitor Management System software. This comprehensive VMS has many features, benefits and advantages for any medium or large enterprise like corporates, schools, hospitals, etc. This Best Visitor Management Software (VMS) comes with a dual interface of Client Server Application and Web-browser support in a multi-user environment to ensure enhanced security. There is an option of Web-based visitor management or window based standalone visitor management system. The Visitor Identification Software not only simplifies appointment scheduling and gives its users greater control over their site, but is also easy to customize as per specific needs.

  • Photographic
    Records of
  • Restricted
    Access of
  • Customized
  • Appointment
    Scheduling &
  • Customized
    for Specific
  • Integrated with
    Dymo Visiting
    Card Scanner

Visitor Management Software Features

The Visitor Management Software that not only simplifies appointment scheduling and gives its users greater control but is also easy to customize as per specific needs.

  • Client/Server architecture with web client support
  • Easy installation and deployment with Spectra assistance
  • Stunning UI & UX with user-friendly GUI and entry screens
  • Dashboard with active visitors and visitor summary count
  • Integrates with Spectra’s Access Control Software
  • Walk-in, repeated and pre-registered visitor management
  • Visitor pass with visitor’s photo, credentials, and printing
  • Suitable to all industrial sectors- corporate offices, schools, industrial plants, banks, etc.
  • Entry of assets being carried
  • Configure your pass, terminals, access rights easily with blacklist management
  • Appointment scheduling and reporting
  • Restrict visitor access to specific zones on your premises
  • Software user rights administration
  • Email/SMS sending to visitors prior to appointment
  • Analytics and Reporting with advanced Data search
  • User customizable visitor pass format
  • Track entry, exit, and movement of visitors
  • Special application for Commercial Building, IT parks, SEZ and alike
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Compatible devices

Visitor Management Devices from Spectrafor all Industries

Why Spectra Visitor Management System

We strive to provide you with technology advanced solutions, differentiated products and
unmatched services delivered within a flexible and cost-effective business model offering some of the best values in the industry.

In-house Research & Development

Our core strength is in-house R&D of hardware devices as well as software applications making Spectra one of few OEM to do both together. Hence, in the ever changing technology landscape, we have everything you look for - constant innovations, stringent quality control and relentless accuracy.

Vast Industry Specific Experience

Having catered to varied industries, we now have a sound knowledge bank of industry specific challenges & solutions. This has helped us immensely in developing in-depth holistic solution for each application catering to industry specific challenges.

Excellent Pre & Post Sales Support

Dedicated team to support the partners and the end users to ensure timely resolution of queries making our offering not only product specific but also service centric. Further channel partners ensure first level product support and queries gets settled without escalations managing healthy SLA’s

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