Contract Management System

Contract employment has become popular considering its benefits, but there is a serious need to have contract employee & labour management software to adhere to compliances. Firms across industries often have a large number of contract workers working on a number of sites, leading to logistical headaches and inefficiencies throughout the process. Spectra Contract Management Solution allows selection, management, and analysis of these contract employees for better supervision.

Spectra Contract Management Solution protects companies from legal & financial non-compliance, and from a safety and security point of view. The labour management information system includes multi-step processes - each stage an important step in achieving successful supervision. Contract Compliance Systems also ensure proper induction, documentation, ensuring timely renewal at the time of expiry of important documents from both contractors and contractual employees.

Contract Management Solution Highlights

Spectra's comprehensive contract and labour management system automates the creation, tracking, and monitoring of contracts and workers for organizations of any scale and size.

Document Approval

  • User-defined Notification Template includes all the relevant information.
  • Approval Mapping based on the documentation and level of approvals.
  • Compliance Mapping to ensure safety from breaches and penalties.
  • Work Pattern Notification.
  • Detailed Contract Settings.
  • Configure Contract Page.
  • Application Notification Template.
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Flexible Workflow

  • An extremely flexible workflow that can be classified based on location, area, sub area, and many such classifications for effective use of the module.
  • Workflow can be defined for Contractor signup.
  • Work force finger-registration & access.
  • Configuration relating to Contractor/Contractual employee blacklisting and Contract blocking /unblocking.
  • Paramenters of contract closure at expiry, completion of work, or for premature closure.
  • Easy workforce transfer from one location to another.
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Compliance Master

  • User-defined compliance master to define various compliances applicable to various units based on region, size, and, other parameters.
  • Contract master also has the option to select expiry parameters: annual expiration or period-specific.
  • Contract Compliance Upload option is available to make the process quicker.
  • Workforce compliance upload to ensure a large number of contractual employees can be managed by the contractor as well as by sanctioning authorities with ease.
  • Compliance Stages along with the sanctioning authorities can be user-defined.
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Contractor Self Service

  • Workflow to register new contract and assign the login in details.
  • Separate login for contractors to manage work assigned to them.
  • Self-service portal access for each contractor with executive-view dashboard.
  • The contractor can add a new contractual employee or an entire workforce with detailed information.
  • Assign access group to the workforce through WorkForce Access Mapping.
  • Assign workforce group to a specific location and contract number.
  • Upload Contract Registration Compliances and send for approval to different authorities.
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Multiple Detailed Reports Generation

Offers generation of various useful reports:

  • Block/Unblock Reports.
  • Form-B Register of Employees.
  • HeadCount Report.
  • Pending Registration & Compliance Report.
  • Plant Entry Summary Report.
  • Contract Status Report.
  • Labour License Status Report.
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Multiple Integration Possibilities

Spectra’s Contract Management Solution provides extensive integration possibilities with:

  • One click integration with Spectra’s attendance management, visitor management, and access control systems.
  • With canteen management system to manage contract visitors during lunch breaks.
  • Seamless integration with Payroll Management Software.
  • Third-party software including ERP for Data API integration that automates the addition of employees without human intervention.
  • Integration with Active Director for SSO and also LDAP integration for the user master.
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Robust Contract Management Software
TO STREAMLINE ANY WORKPLACE

Spectra provides the best web based contract management system software with alerts to proactively monitor labour force, contractual obligations, and ensure full compliance. This Contract Labour Management System is to keep pace with the frequently changing regulations and complex business environments. Spectra’s solutions becomes critical for organizations to balance costs and stay compliant. Our solutions play a pivotal role by implementing a well-defined automated process. Our Contract Compliance & Worker Management Software helps you in synchronizing operations and strengthening the compliance program in your organization resulting in a holistic review of legal, compliance, and operational efficiency.

  • Photographic
    Records of
    Visitors
  • Restricted
    Access of
    Visitors
  • Customized
    Visitor
    Passes
  • Appointment
    Scheduling &
    Management
  • Customized
    for Specific
    Requirements
  • Integrated with
    Dymo Visiting
    Card Scanner

Contract Management Software Features

Spectra's contract & labour management system structures and connects
every kind of contractual framework in an intelligent and efficient manner.

  • Robust speed, availability, and security, no matter where your people are.
  • Simple and easy to use.
  • Compliance status visibility for all offices, branches, factories etc.
  • Separate contractor panel for contractors to log in from.
  • Approve or Reject particular compliance regulations.
  • Contractors can give access group to their workforce.
  • Give access to attendance and access control devices by selecting location and contract number.
  • Authorized person issues Access Card and gathers fingerprint of workforce.
  • Access to the workforce on selected devices.
  • Separate process for contract renewal.
  • Systematic contract exit process.
  • Email alerts and escalations for compliance due dates.
  • Upload contract registration related compliance for different authorities to approve.
  • Allow super-users to easily change and configure the application to a new business process.
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Compatible devices

Devices from Spectrafor all Industries

Why Spectra Contract Management Systems

We strive to provide you with technologically-advanced solutions, a range of products that are
singularly unique, and unparalleled service support for absolute convenience.

In-house Product Development

Our core strength is in-house R&D of hardware devices as well as software applications making Spectra one of the few OEMs to do both together. Hence, in the ever-changing technological landscape, we have everything you look for - constant innovations, stringent quality control, and relentless accuracy.

Vast Industry Specific Experience

Having catered to varied industries, we have a solid knowledge bank of industry-specific challenges & solutions. This has helped us immensely in developing in-depth, holistic solutions for each contract & labour management system application. We understand the importance of knowing our clients’ needs.

Excellent Post Sales
Support

Our expert channel partners ensure first-level product support and strive to settle queries without escalations. For advanced queries, we have 4 support channels - help desk, live chat, email, and phone.

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