Contract Labour Management System | Contract Compliance Software

Contract employees are in vogue considering the benefit available but there is serious need to have contract employee management software to ensure compliances. To make it complex, firms across industries often have large number of contract workers spread to number of sites, leading to logistical headaches and inefficiencies throughout the process. Spectra Contract Management Solution allows selection, management and analyzing these contract employees.

Spectra Contract Management Solution tries to protect companies from Legal, Financial and from a safety and security stand point of view. The software includes multi-step processes with each stage an important step in achieving success. the Contract Compliance System also includes ensuring proper induction, documentation and ensuring proper renewal at the time of expiry of nay documentation from both contractors and contracted employees.

Contract Management Solution Highlights

Document Approval

User defined Notification Template to include all the relevant information
Approval Mapping based on the documentation and level of approvals
Compliance Mapping to ensure safety from breach and penalties
Work Pattern Notification
Contract Settings
Configure Contract Page
Application Notification Template

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Flexible Workflow

An extremely flexible workflow that can be classified based on location, area, sub area and many such classifications for effective use of the module.
Workflow can be defined for Contractor signup
Work force finger registration & Access
There configuration relating to Contractor/Contractual employee blacklisting and Contract blocking /unblock
Contract closure at period expiry, completion of work or premature closure
Workforce transfer from one location to another

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Compliance Master

User-defined compliance master to define various compliance applicable to the various units based on region, size, and other parameters
Contract master also have option to select if the type of contract is expiry annually or its for a period
Contract Compliance Upload option is available to make the process fast
Workforce compliance upload to ensure a large number of contractual employees can be managed by the contractor as well as by sanctioning authorities with ease.
Compliance Stages along with the sanctioning authorities can be user defined

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Contractor Self Service

Workflow to register new contract and assign him the login in details
Separate login for contractors to manage work assigned to them.
Self-service portal access for each contractor with executive view dashboard
The contractor can add a new contractual employee or entire workforce with complete information and details
Assign access group to the workforce through WorkForce Access Mapping
Assign workforce group to a specific location and contract number
Upload Contract Registration Compliances and send for approval to different authorities

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Multiple Detailed Reports Generation

Offers generation of various useful reports. Out of which few of them are:

Block/Unblock Reports
Form-B Register of Employees
HeadCount Report
Pending Registration & Compliance Report
Plant Entry Summary Report
Contract Status Report
Labour License Status Report

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Multiple Integration Possibilities

Spectra’s Contract Management Solution provides extensive integration possibilities with:

One click integration with Spectra’s attendance management, visitor management and access control systems
With canteen management system to manage contract visitors during lunch breaks
Seamless integration with Payroll Management Software Integration
Third party software including ERP for Data API integration that automate the addition of employee without human intervention
Integration with Active Director for SSO and also LDAP integration for the user master

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Robust Contract Management Software
TO STREAMLINE ANY WORKPLACE

Spectra provides the best web based contract management system software with alerts to proactively monitor labour, contractual obligations and ensure full compliance. This Contract Labour Management System is to keep pace with frequently changing regulations and complex business environments. Spectra solution becomes critical to the organizations to balance cost and stay compliant. Our solutions play a pivotal role by putting in a well-defined automated process so how to get the best headshot isn’t your question any more. Our Contract Compliance Software helps you in synchronizing operations and strengthening the compliance program in your organization resulting in a holistic review of legal, compliance and operational efficiency.

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Contract Management Software Features

Robust speed, availability, and security, no matter where your people are
Simple and easy to use
Compliance status visibility for all offices, branches, factories etc.
Separate contractor panel for contractors to log in from
Approve or Reject this compliance
Contractors can give access group to their workforce
Give access to attendance and access control devices by selecting location and contract number

Authorized person issues Access Card and gathers fingerprint of workforce
Access to the workforce on selected devices
Separate process for contract renewal
Contract exit process
Email alerts and escalations for compliance due dates
Upload contract registration related compliance for different authorities to approve
Allow super-users to easily change and configure the application to a new business process

Why Spectra Contract Management System

We strive to provide you with technology advanced solutions, differentiated products and
unmatched services offering some of the best values in the industry.

In-house Product Development

Our core strength is in-house product development of hardware devices and software applications. Hence, in the ever-changing technology landscape, we have everything you look for - constant innovations, stringent quality control, and custom offerings.

Vast Industry Specific Experience

Having catered to varied industries, we now have a sound knowledge bank of industry-specific challenges & solutions. This has helped us immensely in developing an in-depth holistic solution for each application.

Excellent Post Sales Support

Our channel partners are capable to handle first level product support and most of the customer queries gets settled there only, and for advanced queries, we have 4 support channels - help desk, live chat, email, and phone.

Contract Management System