Canteen Management System

Spectra’s canteen management system bridges the gap between the canteen and the employees. Our biometric canteen management system has become increasingly popular as it saves large amounts of time and resources. Users get an added advantage of going completely paperless through biometric, card-based, and app-based operations. This aspect eliminates the tedious task of coupon distribution to the employees. Spectra’s canteen management system is a multi-user platform that is easy to install, operate and maintain by any one.

Spectra’s cafeteria management system simplifies canteen operations by passing customized benefits to users, as per the company's policies. It gives out accurate employee/vendor/item/department-wise consumption stats for processing the employee share and charging departments for their consumption. Our biometric canteen management system not only saves efforts and money but it also reduces the risk of manipulation in the system. Reduce wastage in canteens by keeping meticulous track of resources brought, consumed, and remaining with the help of Spectra’s canteen management system.

Upgrade to a Smarter Biometric Canteen Management System

Spectra's Biometric Canteen Management System increases transaction speed and eliminates long queues during peak hours.

General Rules

  • Manage multiple staff canteens (single/multi-location) with a central database.
  • Control canteen access for visitors, guests, and contract users.
  • Define menu items with price and subsidy.
  • Regularize canteen usage.
  • Limit food quantity (for e.g. – an employee cannot have more than 1 lunch per day) to avoid manipulations.
  • Restrict canteen usage to only during shift hours.
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Best access control management system

Flexible Menu Options

  • Menu master with up to 250 items in each time zone.
  • Option of separate menus (daily/meal-wise) based on the canteen roster.
  • Easy association of items with specific vendors with full value and subsidized value.
  • Option to select quantity for employees/guests.
  • Refund requests for prepaid solutions at the time of separation/transfer of the user.
  • Easy order change/correction if the requested item is out of stock.
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Access control configuration and management

Employee Benefits

  • Each employee’s contribution can be linked directly to consumption, which otherwise becomes a challenging task for large organizations.
  • Summary report of employee-wise utilization.
  • Clear ideas of consumption patterns resulting in better planning for the vendor, ensuring no shortage of food or excessive wastage.
  • Cashless transactions to overcome challenges of carrying change or forgetting wallets.
  • Protection to employees against manipulation from the vendors.
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Employee management solution

View Detailed Reports

  • Design the reports as per requirements and export them into MS Excel or PDF format.
  • Get Amount Reports: Item-wise, Vendor-wise, Guest-wise, Employee-wise.
  • Get Item-wise Utilization Reports: Daily/Periodic.
  • Get Employee Transaction Reports: All, Employee-wise, Grade-wise, Category-wise, Department-wise, Designation-wise.
  • Get Vendor Reports: Event Log, Amount Report, Item Transactions, Vendor Transactions, Guest Transactions, Employee Transactions.
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Canteen software solution detailed reports

Integration Possibilities

Spectra’s Canteen Management Solution provides extensive integration possibilities with:

  • Spectra’s Canteen Management Solution provides extensive integration possibilities with:
  • Spectra’s attendance management, visitor management, and access control systems.
  • Contract Compliance Solution can be integrated to manage contract visitors in the canteen environment.
  • Integration with Payroll Management Software for collecting the share of the employee.
  • Integration possibility with the Active Directory to sync users.
  • In the case of an internal requirement system, we can do Data based on API.
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Scalable and flexible access control solution

Best Canteen Management System

Spectra’s biometric canteen management system enables quick cashless transactions and enforces well-structured operational management. It bridges the gap between the canteen and its usage intuitively and effectively. Our RFID-based Canteen Management System is the latest, most functional cashless canteen management system in the market today. It ensures hassle-free monitoring of cafeteria consumption patterns with the added advantage of going paperless. Enjoy the facility of paying via both prepaid as well as postpaid modes. You can check or validate daily or monthly food transactions in real-time supported by multi-company, multi-user & multi-vendor options. Our biometric canteen management system is capable of seamless third-party integration for Payroll/ERP systems with quick and easy excel reporting.

Canteen management software
  • Photographic
    Records of
  • Restricted
    Access of
  • Customized
  • Appointment
    Scheduling &
  • Customized
    for Specific
  • Integrated with
    Dymo Visiting
    Card Scanner

Canteen Management System Features

Check out our Canteen Management System features that ensure ease of operation and flexible provisions so that every employee benefits from the organization's canteen privileges.

  • Facility for both prepaid and postpaid transactions.
  • Prepaid Mode: Cards preloaded with specific amount & validity.
  • Postpaid Mode: Monthly deduction of consumption done.
  • Check/Validate, Daily/Monthly Food Transactions in online/real-time mode.
  • Prompt and up-to-date Statistics.
  • Tabletop coupon printer for authentication.
  • User configurable time zone-based availability.
  • Short keys for quick item selection.
  • Prepaid balances and transaction-wise deduction.
  • Vendor-wise reports for payable verification.
  • Multi-company, Multi-user, & Multi-vendor support.
  • Reports with categories for Employees, Departments, Vendors, Items, etc.
  • Preference for quantity selection for Employees or Guests or both.
  • Easy export of reports to MS Excel.
  • Integration with Third-party Payroll /ERP systems.
  • Add any number of companies in a single application.
  • Configure multiple reader connections.
  • Employee access on the selected reader for particular time zone period only.
  • Access to only those items which are selected in the current time zone.
  • Integration with payroll software for deductions at month-end.
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Compatible devices

Canteen Management Devices from Spectrafor all Industries

Why Spectra Canteen Management System

We strive to provide you with technologically-advanced solutions, a range of products that are
singularly unique, and unparalleled service support for absolute convenience.

In-house Research & Development

Our core strength is in-house R&D of hardware devices as well as software applications making Spectra one of the few OEMs to do both together. Hence, in the ever-changing technological landscape, we have everything you look for - constant innovations, stringent quality control, and relentless accuracy.

Vast Industry Specific Experience

Having catered to varied industries, we have a solid knowledge bank of industry-specific challenges & solutions. This has helped us immensely in developing in-depth, holistic solutions for each biometric & canteen management application. We understand the importance of knowing our clients’ needs.

Excellent Pre & Post Sales Support

A dedicated team to support partners and end-users to ensure timely resolution of queries make our offerings not only product-specific but also service-centric. Our expert channel partners ensure first-level product support and strive to settle queries without escalations, thus, managing healthy SLA’s.

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