Spectra’s Biometric Attendance System is purpose-built to help organizations manage their human resources efficiently and accurately. This attendance management solution offers a centralized platform that supports multiple users across various locations, while also streamlining the decentralized administration of daily operations within different companies under a single group. Our online attendance system minimizes inconsistencies, ensuring improved productivity and operational efficiency. With advanced configuration capabilities and a powerful employee self-service portal, the system automates key processes from attendance punching to payroll processing and offers a smooth and integrated experience. Designed for compatibility with modern biometric devices, Spectra’s Biometric Attendance System enables secure and real-time attendance tracking across departments and shifts.
Whether your workforce is remote, hybrid, or on-site, this attendance management solution delivers consistent, reliable, and efficient tracking for all working environments. Spectra’s Biometric Attendance System is also equipped with a comprehensive suite of MIS reports that not only ensure accurate attendance tracking but also deliver valuable insights into overall operational performance. Our robust range of attendance management system devices supports multiple identification technologies, including fingerprint-based biometrics, Bluetooth, PIN, and RFID cards, functioning independently or in combination as per organizational needs. Key capabilities such as a non-editable audit trail, user-specific menu rights, and location-based data access make our solution one of the most sought after in time attendance management.
Intelligent Biometric Attendance Systems
Get a complete Fingerprint based Time Attendance Management System that makes your HR team’s job easier and takes the hassle out of daily attendance tracking. With powerful and easy-to-use features, it helps you manage time and attendance in a smarter way. Many businesses choose Spectra because it works well with other systems and supports flexible attendance policies. If you are looking for a reliable and all-in-one attendance management solution, Spectra is a great fit.
Shifts 
Leaves 
Policies 
ESS 
Reports 
Integration Shift Management
- Multiple-shift option based on employees’ departments, groups, or office locations.
- Unlimited shift schedules with flexible shift support for employees across teams.
- User-defined fields, such as shift hours, grace time for entry and exit, and break hours, etc.
- Upload the shift roster from Excel and assign duties to each employee.
- Auto shift-allocation based on the first punch of the day for employees called on for urgencies outside the shift roster.
- Easy shift rotation/changeover.
- Shift-wise bus route management through the employee self-service portal.
Leave Management
- Multiple leave types are available, including paid, unpaid, sick, casual, and maternity leave, among others. The scope of adding user-defined leaves is based on organizational policies.
- Group-based policies for carryover, encashment, eligibility, accruals, and other related matters.
- View the types of leaves taken, reasons, approving authorities, and more.
- Set official visit types, such as field work, training, seminars, and customer support.
- Leaves and official visits can be applied for and approved from anywhere and at any time.
- Employees and managers can track leave applications, approvals, and leave balances.
- Bird’s eye view of the Leave Calendar of the team for supervisors.
- Option of clubbing restrictions on applying for multiple types together.
- Provision to restrict the minimum & maximum days of leave through a single request.
Configure Necessary Policies
- A clear attendance policy, which calculates work hours and presents mark requirements, among other things, is completely user-definable on a group basis.
- Multiple user-defined overtime policies, with rules and regulations as per requirements.
- Leave policies with configurable leave period, and action on long leaves.
- Late and early policies to maintain punctuality among staff members with flexible deduction options.
- Tour and outdoor duty policy to regularize attendance for all locations.
- Multiple week-off policies, such as 5-day or 6-day workweeks, etc.
- Yearly holiday policy based on different locations of the organization.
- With customizable rules, this attendance management solution adapts to different industries and compliance needs.
Employee Self Service
- SPECTRA ESS App ensures management and compliance of everything on the go.
- An admin-customizable dashboard for each employee to display critical statistics promptly.
- A geo-tagging feature in the mobile app for location tracking of on-field employees.
- Regularization of attendance for tours, card forgotten, leaves, outdoor duties, etc.
- View daily and monthly attendance for self and subordinates with customizable color schemes for different events and statuses.
- Other Operations: Leave Cancellation, Leave Encashment, Shift Roster.
- Regularization of shift exceptions or shift-change requests through workflow can be managed by employees and managers using the Employee Self-Service Portal.
Reports & Analysis
- Complete analytical data for critical items like overtime, leave encashment, and more.
- The report builder, unlike a customized report, ensures zero time lag and offers various parameters, such as drag-and-drop columns, lookup columns, and the number of columns, among others.
- Users can generate reports for an organization, a department, or a particular period.
- Employee-based reports for Attendance, Absence, OT, Outdoor Duty, among many more
- Geo Location Wise Reports
- Option of various file formats, including PDF, Excel, Word, etc.
- Design the reports according to the requirements.
- Configure Report fields, such as page setup (portrait or Landscape), Page Size (A3, A4, A5), and Page Margin (Top, Bottom, Left, Right).
Integration Possibilities
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Spectra’s Time & Attendance Solutions provides extensive integration possibilities with:
- Spectra’s visitor management, access control, and canteen management systems.
- Payroll Management Software integration for easy salary processing.
- Integration with Active Directory to synchronize users and enable Single Sign-on (SSO).
- For internal requirements, we can process data based on the API.
- Enterprise Resource Planning (ERP) Integration can help automate the process.
- Human Capital Management and Accounting Management Software integration – the most common integration requests that we have perfected.
- Our biometric device portfolio includes fingerprint, facial recognition, and RFID-integrated units, offering versatile deployment options.
The Best Biometric Attendance Software
TO EMPOWER HR DEPARTMENTS
Spectra’s Biometric Attendance System is a reliable and efficient solution that makes payroll processing quick and hassle-free. It comes with built-in rules, real-time updates, and detailed reports accessible on both PC and mobile through a dedicated app. This online attendance software is compatible with MS SQL and Oracle databases and is designed to simplify even the most complex HR policies in a user-friendly way. With an intuitive graphical interface, it ensures smooth navigation for users. The system also includes a web-based Employee Self-Service (ESS) portal for PCs and a mobile app that helps employees easily regularize attendance. It supports centralized payroll processing while allowing decentralized administration. By using a biometric attendance machine, organizations gain touch-free access and automated time tracking, leading to better workforce accountability. Built to scale, this attendance management solution supports thousands of employees across multiple locations with ease.
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Paperless
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Environment -
Significant
Time & Cost
Saving -
Assist in
Timely Payroll
Generation -
Instant Access
to Attendance
Records -
Seamless
Integration
Time & Attendance Management Software Features
A centralized and real-time attendance management system that simplifies complex HR tasks through a fully automated process. The easy-to-use online attendance system works seamlessly with standard biometric devices, ensuring accurate punch records and instant synchronization with the software platform.
- Client-server architecture with backend support of MS SQL & Oracle.
- Multiple companies, locations, departments, business units, and shift support.
- Module-wise & component-wise rights for better control.
- User-configurable policy setup for attendance, overtime, leaves, late/early entries, etc.
- Employee grouping facility for configuring various policy setups.
- Complete leave accounting with user-definable leave parameters.
- A spreadsheet-style GUI that allows multiple selections for convenient use.
- Separate facilities for employee login and managerial login.
- Leave planner facility for managers.
- Inbuilt night shift handling (across the day shift) and shift rotation logics.
- Department, category, grade, designation, shift-wise report generation.
- 70+ functional MIS reports.
- Reprocessing of attendance punches to automatically identify the correct shift.
- Import and export of Attendance Data for convenient working.
- Transfer machine data (punches) to 3rd third-party database for payroll integration.
- Event and error log details for the subsequent audit trail, also with machine error logs.
- Transfer of employees with inter-location reader access option.
- Payroll data with user-selectable fields.
Compatible devices
Why Spectra Time & Attendance Software
We strive to provide you with technologically-advanced solutions, a range of products that are
singularly unique, and unparalleled service support for absolute convenience.
In-house Research & Development
Our core strength lies in in-house R&D of hardware devices and software applications, making Spectra one of the few OEMs to offer both services together. Hence, in the ever-changing technological landscape, we have everything you look for - constant innovations, stringent quality control, and relentless accuracy.
Vast Industry Specific Experience
Having worked with a wide range of industries, we have built a strong knowledge base of sector-specific challenges and practical solutions. This experience has been instrumental in shaping well-rounded, in-depth solutions for every application. We place great importance on understanding our clients’ needs to ensure our systems truly support their workforce operations.
Excellent Pre & Post Sales Support
A dedicated team supports partners and end-users, ensuring the timely resolution of queries and making our offerings not only product-specific but also service-centric. Our expert channel partners provide first-level product support and strive to resolve queries without escalation, thereby maintaining healthy Service Level Agreements (SLAs).
