Spectra’s Visitor Management System is highly user-friendly, allowing visitors to complete their check-in in just five clicks. The system offers various options, including hassle-free visitor authentication through one-time passwords (OTPs) and visitor data collection, which includes fingerprints, photos, and personal belongings. Our visitor management software ensures streamlined check-ins and robust security, making it a leading solution in the Indian market. The advanced visitor identification software allows entry only to verified visitors, protecting your business against the challenging geopolitical environment.
Spectra's Visitor Management System can be used in either a kiosk-based or tablet-based interface, capturing, monitoring, recording, and retrieving complete visitor information from the host. Our visitor management software offers the option of front desk assistance, a host (employee) self-service portal, and a visitor self-service app or kiosk-based applications, capable of handling large amounts of visitor data simultaneously. This provides unbeatable security and flawless management. It can be configured to implement the highest level of safety and compliance.
Upgrade to a Simple and Smarter Visitor Management System
Spectra’s Visitor Management System monitors and safeguards movements of
visitors through your entire premises across buildings and work sites.
Registration 
Badge 
Notifications 
Tracking 
Reports 
Integration Smart & Express Registration
- Option of a completely user-defined visitor data field for capturing.
- Reduce wait time and check in your visitors, whether as individuals or groups, faster than ever.
- Captures visitor information, including fingerprint, photo, and assets being carried inside the premises, among other data points.
- Allows pre-registration of visitors before arriving on site, reducing check-in time.
- Facilitates second-level security by visitor verification with SMS OTP.
- Optional visitor app on touch screen kiosk with integrated devices for self-service.
Instant Badge Pass Creation
- User-definable custom visitor badge formats that help employees easily recognize visitors as well as their credentials, clearance levels, and access durations.
- Option of a visitor sticker or a visitor pass.
- Visitor badge printing from email, SMS, or a kiosk ensures a rapid and secure check-in.
- Badges can have a barcode for express checkout.
- Badges with different colors for various visitor categories.
- The field of the badge can also be user-defined to include all the required information as per the organization’s policies.
Instant alerts and notifications
- Automatic SMS/email alerts to the visitor/host against registration, arrival, and cancellation.
- All email and SMS alert templates are user-defined to suit organizational requirements.
- Customized notifications are sent to all visitors in emergencies to ensure their safety.
- Alert specific contacts when VIPs arrive.
- A host of notification features for the security team, including breach of visit duration and visitors not yet exited at the end of the day, among others.
Visitors Movement Control
- Visitor movement control can be exercised by integrating the access control system and issuing visitors access to the areas for which they are authorized.
- Blacklist visitor/company for known trouble-makers.
- Watchlist visitors can be tracked by a specific group upon entering the premises.
- Record entry and exit using a barcode scanner or fingerprint readers at various locations within secured premises.
- Separate email/SMS notifications to different hosts in case of multiple appointments with various employees, wherein one host is aware of the other’s appointment.
View Detailed Reports
- A comprehensive MIS that provides reports on your visitors’ visits, stay duration, host of the visitors, and many such records. Practically view who is visiting whom, how frequently, for how long, etc.
- A comprehensive view of visit patterns across different branches and offices within a centralized system.
- Extensive daily, weekly, or monthly visit report generation in various formats like PDF, CSV, and Excel etc.
- Multiple Search criteria, such as visitor type, entry time, departure time, visitor name, and access authorization, etc., are provided in real-time to identify data trends.
Integration with existing systems
- One-click integration with Spectra’s Physical Access Control system.
- Conference/meeting room management with calendar view.
- Active Directory integration for SSO and employee master automation.
- Biometric and RFID reader integration.
- Barcode / QR Integration.
- Integration with the Kiosk system and Apple Air Tab for visitor self-service.
Best Visitor Management System
FOR VISITOR IDENTIFICATION & ACCESS
Spectra’s futuristic Visitor Management System is a comprehensive VMS with numerous features and benefits suitable for any medium to large enterprise, including corporate organizations, schools, hospitals, and more. Our visitor management software features a dual interface, combining a client-server application with web browser support, to ensure enhanced security in a multi-user environment. There is also an option for a web-based visitor management system or a Windows-based standalone visitor management system. Our smart visitor identification software not only simplifies appointment scheduling and gives users greater control over their site, but it is also easy to customize according to specific needs.
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Photographic
Records of
Visitors -
Restricted
Access of
Visitors -
Customized
Visitor
Passes -
Appointment
Scheduling &
Management -
Customized
for Specific
Requirements -
Integrated with
Dymo Visiting
Card Scanner
Visitor Management System Features
Spectra's VMS (Visitor Management System) not only simplifies appointment-scheduling that gives its users greater control but is also easy to customize as per specific needs.
- Client/Server architecture with web client support.
- Easy installation and deployment with Spectra’s assistance.
- Stunning UI & UX with user-friendly GUI and entry screens.
- Dashboard with active visitors and visitor summary count.
- Integrates with Spectra’s Access Control Software.
- Walk-in, repeated, and pre-registered visitor management.
- A visitor passes with the visitor’s photo, credentials, and printing capabilities.
- Suitable for all industrial sectors, including corporate offices, schools, industrial plants, and banks.
- Entry of assets being carried.
- Configure your pass, terminals, access rights easily with blacklist management.
- Appointment scheduling and reporting.
- Restrict visitor access to specific zones on your premises.
- Software user rights administration.
- Email/SMS to visitors prior to the appointment.
- Analytics and Reporting with advanced data search.
- User-customizable visitor pass format.
- Track entry, exit, and movement of visitors.
- Special application for Commercial Buildings, IT parks, SEZs, and similar.
Compatible devices
Why Spectra Visitor Management Systems
We strive to provide you with technologically advanced solutions, a range of products that are uniquely singular, and unparalleled service support within a flexible, cost-effective business model for absolute convenience.
In-house Research & Development
Our core strength lies in in-house R&D of hardware devices and software applications, making Spectra one of the few OEMs to offer both in-house capabilities. Hence, in the ever-changing technological landscape, we have everything you look for - constant innovations, stringent quality control, and relentless accuracy.
Vast Industry Specific Experience
Having catered to a wide range of industries, we have a solid knowledge base of industry-specific challenges and solutions. This has helped us immensely in developing in-depth, holistic solutions for each visitor management system application. We understand the importance of knowing our clients’ needs.
Excellent Pre & Post Sales Support
A dedicated team supports partners and end-users, ensuring the timely resolution of queries and making our offerings not only product-specific but also service-centric. Our expert channel partners provide first-level product support and strive to resolve queries without escalation, thereby maintaining healthy Service Level Agreements (SLAs).
