Contract employment has become popular due to its benefits, but there is a serious need for an efficient Contract Labour Management System that helps ensure adherence to compliance. Firms across industries often employ a large number of contract workers on multiple sites, resulting in logistical headaches and inefficiencies throughout the process. Spectra’s Contract Labour Management System enables the selection, management, and analysis of contract employees for improved supervision. It is also designed as a comprehensive labour management system, helping organizations gain better visibility and control over their outsourced workforce.
Spectra’s Contract Management Software protects companies from legal and financial non-compliance, as well as from a safety and security perspective. Our labour management system includes multi-step processes—each stage is an essential step in achieving successful supervision. Contract Management Software also ensures proper induction, documentation, and timely renewal of essential documents at the time of expiry for both contractors and contractual employees.
Contract Management System Highlights
Spectra's comprehensive contract and labour management system automates the creation, tracking, and monitoring of contracts and workers for organizations of any scale and size. The Contract Labour Management System improves coordination and minimizes risks associated with temporary and outsourced staff.
Document Approval 
Workflow 
Compliance 
Contractor Portal 
Reports 
Integration Document Approval
- The user-defined Notification Template includes all the relevant information.
- Approval Mapping based on the documentation and level of approvals.
- Compliance Mapping to ensure safety from breaches and penalties.
- Work Pattern Notification.
- Detailed Contract Settings.
- Configure Contract Page.
- Application Notification Template.
Flexible Workflow
- An extremely flexible workflow that can be classified based on location, area, sub-area, and many such classifications for effective use of the module.
- A workflow can be defined for Contractor signup.
- Workforce finger registration & access.
- Configuration relating to Contractor/Contractual employee blacklisting and Contract blocking /unblocking.
- Parameters of contract closure at expiry, completion of work, or for premature closure.
- Easy workforce transfer from one location to another.
- These features make the labour management system adaptable to any organizational structure.
Compliance Master
- User-defined compliance master to define various compliances applicable to various units based on region, size, and other parameters.
- The contract master also has the option to select expiry parameters, including annual expiration or period-specific expiration.
- The Contract Compliance Upload option is available to expedite the process.
- Workforce compliance upload to ensure a large number of contractual employees can be managed by the contractor, as well as by sanctioning authorities, with ease.
- Compliance Stages, along with the sanctioning authority, can be user-defined.
- These functions strengthen the Contract Labour Management System by promoting a proactive compliance framework.
Contractor Self Service
- Workflow to register a new contract and assign the login in detail.
- A separate login is available for contractors to manage work assigned to them.
- Self-service portal access for each contractor with an executive-view dashboard.
- The contractor can add a new contractual employee or an entire workforce with detailed information.
- Assign an access group to the workforce through Workforce Access Mapping.
- Assign a workforce group to a specific location and contract number.
- Upload the Contract Registration Compliance and send it for approval to the relevant authorities.
- This capability ensures that the labour management system empowers contractors while maintaining transparency for employers.
Multiple Detailed Reports Generation
Offers generation of various useful reports:
- Block/Unblock Reports.
- Form-B Register of Employees.
- HeadCount Report.
- Pending Registration & Compliance Report.
- Plant Entry Summary Report.
- Contract Status Report.
- Labour License Status Report.
Multiple Integration Possibilities
Spectra’s Contract Management Solution provides extensive integration possibilities with:
- One-click integration with Spectra’s attendance management, visitor management, and access control systems.
- With a canteen management system to manage contract visitors during lunch breaks.
- Seamless integration with Payroll Management Software.
- Third-party software, including ERP systems, for Data API integration that automates the addition of employees without requiring human intervention.
- Integration with Active Directory for Single Sign-On (SSO) and LDAP integration for user management.
Robust Contract Management Software
TO STREAMLINE ANY WORKPLACE
Spectra provides the best web-based labour management system with alerts to proactively monitor labour force, contractual obligations, and ensure full compliance. Our Contract Management Software is to keep pace with the frequently changing regulations and complex business environments. Spectra’s labour management solutions become critical for organisations to balance costs and stay compliant. Our solutions play a pivotal role by implementing a well-defined automated process. Our Contract Compliance & Worker Management Software helps you in synchronising operations and strengthening the compliance program in your organisation resulting in a holistic review of legal, compliance, and operational efficiency.
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Photographic
Records of
Visitors -
Restricted
Access of
Visitors -
Customized
Visitor
Passes -
Appointment
Scheduling &
Management -
Customized
for Specific
Requirements -
Integrated with
Dymo Visiting
Card Scanner
Contract Management System Features
Spectra's contract & labour management system structures and connects
every kind of contractual framework in an intelligent and efficient manner.
- Robust speed, availability, and security, no matter where your people are.
- Simple and easy to use.
- Compliance status visibility for all offices, branches, factories, and other locations.
- A separate contractor panel for contractors to access.
- Approve or reject particular compliance regulations.
- Contractors can grant access to their workforce to the group.
- Give access to attendance and access control devices by selecting the location and contract number.
- The authorized person issues the Access Card and gathers fingerprints of the workforce.
- Access to the workforce on selected devices.
- Separate process for contract renewal.
- Systematic contract exit process.
- Email alerts and escalations for compliance due dates.
- Upload contract registration-related compliance for different authorities to approve.
- Allow super-users to easily change and configure the application to a new business process.
Compatible devices
Why Spectra Contract Management Systems
We strive to provide you with technologically-advanced solutions, a range of products that are
singularly unique, and unparalleled service support for absolute convenience.
In-house Product Development
Our core strength is in-house R&D of hardware devices as well as software applications making Spectra one of the few OEMs to do both together. Hence, in the ever-changing technological landscape, we have everything you look for - constant innovations, stringent quality control, and relentless accuracy.
Vast Industry Specific Experience
Having catered to a wide range of industries, we have a solid knowledge base of industry-specific challenges and solutions. This has helped us immensely in developing in-depth, holistic solutions for each labour management system application. We understand the importance of knowing our clients’ needs.
Excellent Post Sales
Support
Our expert channel partners provide first-level product support and strive to resolve queries without requiring escalations. For advanced queries, we offer four support channels: help desk, live chat, email, and phone.
