Canteen Management System

Spectra’s Biometric Canteen Management System has seen heightened interest as it saves a large amount of time and costly resources. It bridges the gap between canteen and its usage with an added advantage of going paperless through the use of biometric-based, card-based, and app-based solutions. This allows you remove the job of coupon distribution to employees. Spectra CMS helps in simplifying operations by being a multi-user system and by passing customized benefits to users in a discreet manner, as per the company's policies on eligibility.

It is easy to install, operate, and maintain. The system gives employee/vendor/item/department-wise consumption for collecting the employee share, payment to vendors, and charging the department for its consumption. Our Biometric Canteen Management System has resulted in saving not only efforts and money but has also reduced the possibility of manipulation in the system. Lastly, our system greatly reduces wastage in canteens by keeping a meticulous track of resources bought, consumed, and remaining.

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Spectra's Canteen Management Systems increase transaction speed and
eliminate long employee queues during peak hours.

General Rules

  • Manage multiple Staff Canteens (at a single or multiple locations) with a central database.
  • Visitor, Guest, and contract users have controlled access to the canteen.
  • Define Menu Items with price and subsidy.
  • Regularize Canteen Usage.
  • Limit food quantity (for e.g. – an employee cannot have more than 1 lunch per day) to avoid manipulations.
  • Restrict canteen usage only during shift hours.
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Best access control management system

Flexible Menu Options

  • Menu master with 250 items at each time zone.
  • Option to have separate daily / meal-wise menus based on the canteen roster/charter.
  • Each item can be associated with specific vendors with full value and subsidized value.
  • Option to offer quantity selection to employees/guests.
  • Refund Requests can be processed for Prepaid solutions at the time of separation/transfer of the user.
  • Allows order change/correction if the requested item is out of stock.
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Access control configuration and management

Employee Benefits

  • Each employee’s contribution can be linked directly to the consumption, which otherwise becomes a challenging task for large organizations.
  • Summary report of employee-wise utilization.
  • Clear idea of consumption patterns results in better planning for the vendor, ensuring no shortage of food or excessive wastage.
  • Cashless transaction can be used without the challenge of handling change or forgetting wallet at the desk or home.
  • Employees can be protected against manipulation from the vendors.
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Employee management solution

View Detailed Reports

  • Design the reports as per requirements and export into MS Excel or PDF format.
  • Amount Reports: Item-wise, Vendor-wise, Guest-wise, Employee-wise.
  • Item-wise Utilization Reports: Daily/Periodic.
  • Employee Transaction Reports: All, Employee-wise, Grade-wise, Category-wise, Department-wise, Designation-wise.
  • Vendor Reports: Event Log, Amount Report, Item Transactions, Vendor Transactions, Guest Transactions, Employee Transactions.
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Canteen software solution detailed reports

Integration Possibilities

Spectra’s Canteen Management Solution provides extensive integration possibilities with:

  • Spectra’s attendance management, visitor management, and access control systems.
  • Contract Compliance Solution can be integrated to manage contract visitors in the canteen environment.
  • Integration with Payroll Management Software for collecting the share of the employee.
  • Integration possibility with the Active Directory to sync users.
  • In case of internal requirement system we can do Data based on API.
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Scalable and flexible access control solution

Best Canteen Management System

Spectra’s Biometric canteen and cafeteria management system software enables cashless transactions and well-structured operational management. It bridges the gap between the canteen and its usage in an intuitive and effective manner. Our RFID-based Canteen Management Software is the latest, most functional cashless canteen management system. It ensures trouble-free transactions to manage cafeteria usage accurately with an added advantage of going paperless. This software offers Canteen Management in Prepaid/Postpaid modes. You can check or validate daily or monthly food transactions in real-time supported by multi-company, multi-user & multi-vendor options. The Biometric Canteen Management System Software comes with a capability of seamless third-party integration for Payroll/ERP systems with quick and easy excel reporting.

Canteen management software
  • Photographic
    Records of
  • Restricted
    Access of
  • Customized
  • Appointment
    Scheduling &
  • Customized
    for Specific
  • Integrated with
    Dymo Visiting
    Card Scanner

Canteen Management Software Features

Canteen Management Features that ensure ease of operation and flexible provisions so that every employee benefits from the organization's canteen privileges:

  • Facility for both prepaid and postpaid transactions.
  • Prepaid Mode: Cards preloaded with specific amount & validity.
  • Postpaid Mode: Monthly deduction of consumption done.
  • Check/Validate, Daily/Monthly Food Transactions in online/real-time mode.
  • Prompt and up-to-date Statistics.
  • Tabletop coupon printer for authentication.
  • User configurable time zone-based availability.
  • Short keys for quick item selection.
  • Prepaid balances and transaction-wise deduction.
  • Vendor-wise reports for payable verification.
  • Multi-company, Multi-user, & Multi-vendor support.
  • Reports with categories for Employees, Departments, Vendors, Items, etc.
  • Preference for quantity selection for Employees or Guests or both.
  • Easy export of reports to MS Excel.
  • Integration with Third-party Payroll /ERP systems.
  • Add any number of companies in a single application.
  • Configure multiple reader connections.
  • Employee access on the selected reader for particular time zone period only.
  • Access to only those items which are selected in the current time zone.
  • Integration with payroll software for deductions at month-end.
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Compatible devices

Canteen Management Devices from Spectrafor all Industries

Why Spectra Canteen Management System

We strive to provide you with technologically-advanced solutions, a range of products that are
singularly unique, and unparalleled service support for absolute convenience.

In-house Research & Development

Our core strength is in-house R&D of hardware devices as well as software applications making Spectra one of the few OEMs to do both together. Hence, in the ever-changing technological landscape, we have everything you look for - constant innovations, stringent quality control, and relentless accuracy.

Vast Industry Specific Experience

Having catered to varied industries, we have a solid knowledge bank of industry-specific challenges & solutions. This has helped us immensely in developing in-depth, holistic solutions for each biometric & canteen management application. We understand the importance of knowing our clients’ needs.

Excellent Pre & Post Sales Support

A dedicated team to support partners and end-users to ensure timely resolution of queries make our offerings not only product-specific but also service-centric. Our expert channel partners ensure first-level product support and strive to settle queries without escalations, thus, managing healthy SLA’s.

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