Spectra’s Biometric Attendance System is engineered to help organizations manage their human resource efficiently. It is a centralized software for multiple users at multiple locations. It also manages the decentralized day-to-day administration of multiple companies under one group. Our online attendance system minimizes inconsistencies to ensure better productivity and increased efficiency at the workplace. Advanced configuration backed by an efficient employee self-service portal ensures complete automation, from attendance punching to payroll processing, extending a sophisticated experience.
Spectra's Biometric Attendance System comes with a range of MIS reports not only important for attendance accuracy but also detailed insights into operations. Our wide range of attendance management system devices supports fingerprint-based biometrics, Bluetooth, pin, and RFID card technologies, working individually as well as in combination. These features fortify the entire biometric attendance software and shift management. Features like a non-editable audit trail, user-wise menu rights, location-wise data access, etc. make our solution one of the most futuristic in time attendance management.
Intelligent Biometric Attendance Systems
Get a complete Fingerprint Time Attendance Management System that empowers your HR department and simplifies tedious processes through its powerful, futuristic features.
Shifts 
Leaves 
Policies 
ESS 
Reports 
Integration Shift Management
- Multiple-shift option based on employees’ departments, groups, or office locations.
- Unlimited shift schedules with flexible shift-support for employees across teams.
- User-defined fields like shift hours, grace time for entry and exit, break hours, etc.
- Shift roster upload from Excel; set duties clearly for each and every employee.
- Auto shift-allocation based on the first punch of the day for employees called on urgencies outside the shift roster.
- Easy shift rotation/changeover.
- Shift-wise bus route management through the employee self-service portal.
Leave Management
- Multiple leave types such as paid, unpaid, sick, casual, maternal, etc. with the scope of adding user-defined leaves based on organizational policies.
- Group-based policies for carryover, encashment, eligibility, accruals, etc.
- View the types of leaves taken, reasons, approving authorities, and more.
- Set official visit types like field works, training, seminars, customer support, etc.
- Leaves and official visits can be applied and approved from anywhere and at anytime.
- Employees/Managers can track leave applications, approvals, and leave balance.
- Bird’s eye view of the Leave Calendar of the team for supervisors.
- Option of clubbing restrictions on applying for multiple types together.
- Provision to restrict minimum & maximum days of leave through a single request.
Configure Necessary Policies
- Clear attendance policy to calculate work hours, present mark requirements among others are completely user-definable on group basis.
- Multiple user-defined overtime policies, with rules and regulations as per requirements.
- Leave policies with configurable leave period, and action on long leaves.
- Late & early policy to maintain punctuality among staff members with deduction flexibility.
- Tour & outdoor duty policy to regularize attendance for any location.
- Multiple week-off policies, set 5 days or 6 workdays a week, etc.
- Yearly holiday policy based on different locations of the organization.
Employee Self Service
- SPECTRA ESS App ensures management and compliance of everything on the go.
- Admin-customizable dashboard for each employee to promptly show critical stats.
- Geo-tagging feature in the mobile app for location tracking of on-field employees.
- Regularization of attendance for tours, card forgotten, leaves, outdoor duties, etc.
- View daily and monthly attendance for self and subordinates with customizable color schemes for different events and statuses.
- Other Operations: leave cancellation, leave encashment, shift roster.
- Regularization of shift exceptions or shift-change request through work-flow can be managed by employees and managers using the employee self-service portal.
Reports & Analysis
- Complete analytical data for critical items like overtime, leave encashment and more.
- Report builder unlike customized report ensure zero time lag and with various parameters like drag and drop columns, lookup columns, no. of columns, etc.
- User defined reports can be for an organization, department and for a particular period.
- Employee based reports for Attendance, Absence, OT, Outdoor Duty among many more
- Geo Location Wise Reports
- Option of various file formats including PDF, Excel, Word, etc.
- Design the reports as per requirement based on.
- Configure Report fields like Page setup (portrait or Landscape), Page Size (A3, A4, A5) , Page Margin (Top, Bottom, Left, Right)
Integration Possibilities
Spectra’s Time & Attendance Solutions provides extensive integration possibilities with:
- Spectra’s visitor management, access control, and canteen management systems.
- Payroll Management Software integration for easy salary processing.
- Integration with the Active Directory to sync users, and for Single Sign-on (SSO).
- In case of internal requirements, we can do Data based on API.
- Enterprise Resource Planning (ERP) Integration can help in making the process automated.
- Human Capital Management and Accounting Management Software integration – the most common integration requests that we have perfected.
The Best Biometric Attendance Software System
TO EMPOWER HR DEPARTMENTS
Spectra’s Biometric Attendance System is the most efficient tool that ensures quick and effortless payroll processing. It is programmed with multiple rules, detailed reports, and real-time online updates on PC and mobile app. The online attendance system software supports MS SQL and Oracle database. Spectra’s Attendance Management System takes care of complex HR policies of varied types of organizations in a very simplified and user-friendly manner with an excellent GUI. Our web-based Biometric Attendance System supports the fully-integrated Employee Self-Service (ESS) portal for PC and Mobile App for perfect attendance regularization. It can facilitate single-point centralized payroll generation with a decentralized administration.
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Paperless
Office
Environment -
Significant
Time & Cost
Saving -
Assist in
Timely Payrol
Generation -
Instant Access
to Attendance
Records -
Seamless
Integration
Time & Attendance Management Software Features
Centralized and real-time attendance management system with easy online attendance system managing all complex HR tasks for a completely automated process.
- Client-server architecture with backend support of MS SQL & Oracle.
- Multiple companies, locations, department, business units, and shift support.
- Module-wise & component-wise rights for better control.
- User-configurable policy setup for attendance, overtime, leaves, late/early entries, etc.
- Employee grouping facility for configuring various policy setups.
- Complete leave accounting with user-definable leave parameters.
- Spreadsheet-style GUI to allow multiple selections for convenient usage.
- Separate facilities for employee login and managerial login.
- Leave planner facility for managers.
- Inbuilt night shift handling (across the day shift) and shift rotation logics.
- Department, category, grade, designation, shift-wise report generation.
- 70+ functional MIS reports.
- Re-processing of attendance punches to automatically identify the correct shift.
- Import and export of Attendance Data for convenient working.
- Transfer machine data (punches) to 3rd party database for payroll integration.
- Event and error log details for subsequent audit trail, also with machine error logs.
- Transfer of employees with inter-location reader access option.
- Payroll data with user-selectable fields.
Compatible devices
Why Spectra Time & Attendance Solutions
We strive to provide you with technologically-advanced solutions, a range of products that are
singularly unique, and unparalleled service support for absolute convenience.
In-house Research & Development
Our core strength is in-house R&D of hardware devices as well as software applications making Spectra one of the few OEMs to do both together. Hence, in the ever-changing technological landscape, we have everything you look for - constant innovations, stringent quality control, and relentless accuracy.
Vast Industry Specific Experience
Having catered to varied industries, we have a solid knowledge bank of industry-specific challenges & solutions. This has helped us immensely in developing in-depth, holistic solutions for each biometric & time and attendance application. We understand the importance of knowing our clients’ needs.
Excellent Pre & Post Sales Support
A dedicated team to support partners and end-users to ensure timely resolution of queries make our offerings not only product-specific but also service-centric. Our expert channel partners ensure first-level product support and strive to settle queries without escalations, thus, managing healthy SLA’s.
