Shift Management

• Multiple Shift option based on employee’s departments, types or office locations.
• Unlimited shift schedules with flexible-shift support for employees across teams
• User defined fields like shift hours, grace time for entry and exit, break hours, etc.
• Shift roster upload from excel facility to set duty for each and every employee
• Auto shift allocation based on the first punch of the day for employees called on urgencies outside shift roaster
• Shift rotation / changeover
• Shift-wise bus route management through employee Self-service portal

Leave Management

• Multiple leave types such as paid, unpaid, sick, casual, maternal, etc with scope of additional user defined leave types based on policies of the organization
• Group based policies for carryover, encashment, eligibility, accruals etc.
• View types of leaves, reasons for leaves, who approved those leaves and more
• Set official visit types like field works, training, seminars, customer support, etc.
• Leaves and Official visits can be applied and approved from anywhere and at anytime
• Employees / Managers can track leave application, approval and leave balance.
• Bird’s eye view of Leave calendar of the team for supervisors
• Option of clubbing restriction on applying for multiple types together
• Provision to restrict minimum & maximum days of leave through a single request

Configure Necessary Policies

• Attendance policy to calculate work hours, present mark requirements among others are completely user definable on groups basis
• User defined multiple overtime policies with rules and regulations as per requirement
• Leave policies with configurable leave period and action on long leaves
• Late & early policy to maintain punctuality among staff members with deduction option
• Tour & outdoor duty policy to regularize attendance
• Multiple week-off policies, 5 days or 6 days a week, etc.
• Yearly holiday policy based on different locations of the organization

Employee Self Service

• SPECTRA ESS App ensures management and compliance of everything on the go
• Admin customizable Dash board for each employee to show critical stats
• Geo-Tagging feature in the mobile app for location tracking of field employees
• Regularize Attendance for tours, card forgotten, leave, outdoor duty and many more
• View daily and monthly attendance for self and sub ordinates with customizable colors scheme for different events and statuses.
• Other Operations: Leave Cancellation, Leave encashment, Shift Roster
• Shift exceptions regularization or shift change request through work-flow can be managed by employees and managers using employee self-service portal

Reports & Analysis

• Complete analysis data for critical items like Overtime, Leave encashment and alike
• Report builder unlike customized report ensure zero time lag and with various parameters like Drag And Drop Columns, Lookup Columns, No of Columns and others.
• User defined reports can be for an organization, department and for a particular period.
• Employee based reports for Attendance, Absence, OT, Outdoor Duty among many more
• Geo Location Wise Reports
• Option of various file formats including PDF, Excel, Word, etc.
• Design the reports as per requirement based on.
• Configure Report fields like Page setup (portrait or Landscape), Page Size (A3, A4, A5) , Page Margin (Top, Bottom, Left, Right)

Integration Possibilities

Spectra’s Time & Attendance Solution provides extensive integration possibilities with:

• Spectra’s visitor management, access control, and canteen management system
• Payroll Management Software Integration for salary processing
• Integration with the Active Directory to sync the users and for Single Sign-on (SS0)
• In case of internal requirement, we can do Data based on API
• Enterprise Resource Planning (ERP) Integration can help in making the process automated
• Human Capital Management and Accounting Management Software Integration are commonly encountered integration that we have perfected